MTC Apprenticeships

Customer Service Specialist

Occupational profile

The main purpose of a customer service specialist is to be a ‘professional’ for direct customer support within all sectors and organisation types. You are an advocate of Customer Service who acts as a referral point for dealing with more complex or technical customer requests, complaints, and queries. You are often an escalation point for complicated or ongoing customer problems. As an expert in your organisation’s products and/or services, you share knowledge with your wider team and colleagues. You gather and analyse data and customer information that influences change and improvements in service. Utilising both organisational and generic IT systems to carry out your role with an awareness of other digital technologies. This could be in many types of environment including contact centres, retail, webchat, service industry or any customer service point.

Who is it aimed at?

Customer Relationship Manager
Customer Co-ordinator
Customer Team Leader

What you will learn?

Knowledge

Business knowledge & Understanding
Understand what continuous improvement means in a service environment and how your recommendations for change impact your organisation
Understand the impact yoyr service provision has on the wider organisation and the value it adds
Understand your organisation’s current business strategy in relation to customers and make recommendations for its future
Understand the principles and benefits of being able to think about the future when taking action or making service related decisions
Understand a range of leadership styles and apply them successfully in a customer service environment

Customer Journey Knowledge
Understand and critically evaluate the possible journeys of your customers, including challenges and the end-to-end experience
Understand the reasons why customer issues and complex situations sometimes need referral or escalation for specialist attention
Understand the underpinning business processes that support you in bringing about the best outcome for customers and your organisation
Understand commercial factors and authority limits for delivering the required customer experience

Knowing your customer needs / customer insight
Know your internal and external customers and how their behaviour may require different approaches from you
Understand how to analyse, use and present a range of information to provide customer insight
Understand what drives loyalty, retention and satisfaction and how they impact on your organisation
Understand different customer types and the role of emotions in bringing about a successful outcome
Understand how customer expectations can differ between cultures, ages and social profiles

Customer Service Culture & Environment
Keep current, knowledge and understanding of regulatory considerations, drivers and impacts in relation to how you deliver for customers
Understand your business environment and culture and the position of customer service within it
Understand your organisation structure and what role each department needs to play in delivering Customer Service and what the consequences are should things go wrong
Understand how to find and use industry best practice to enhance own knowledge

Skills

Business focused service delivery
Demonstrate a continuous improvement and future focussed approach to customer service delivery including decision making and providing recommendations or advice
Resolve complex issues by being able to choose from and successfully apply a wide range of approaches
Find solutions that meet your organisations needs as well as the customer requirements

Providing a positive customer experience
Through advanced questioning, listening and summarising negotiate mutually beneficial outcomes
Manage challenging and complicated situations within your level of authority and make recommendations to enable and deliver change to service or strategy
Use clear explanations, provide options and solutions to influence and help customers make choices and agree next steps
Explore and interpret the customer experience to inform and influence achieving a positive result for customer satisfaction
Demonstrate a cost conscious mind-set when meeting customer and the business needs
Identifying where highs and lows of the customer journey produce a range of emotions in the customer
Use written and verbal communication to simplify and provide complex information in a way that supports positive customer outcome in the relevant format

Working with your customers / customer insights
Proactively gather customer feedback, through a variety of methods. Critically analyse, and evaluate the meaning, implication and facts and act upon it
Analyse your customer types, to identify or anticipate their potential needs and expectations when providing your service

Customer service performance
Maintain a positive relationship even when you are unable to deliver the customer’s expected outcome
When managing referrals or escalations take into account historical interactions and challenges to determine next steps

Service improvement
Analyse the end to end service experience, seeking input from others where required, supporting development of solutions
Make recommendations based on your findings to enable improvement
Make recommendations and implement where possible, changes in line with new and relevant legislation, regulations and industry best practice

Behaviours / Attitude

Develop self
Proactively keep your service, industry and best practice knowledge and skills up-to-date
Consider personal goals related to service and take action towards achieving them

Ownership / Responsibility
Personally commit to and take ownership for actions to resolve customer issues to the satisfaction of the customer and your organisation
Exercises proactivity and creativity when identifying solutions to customer and organisational issues
Make realistic promises and deliver on them

Team working
Work effectively and collaboratively with colleagues at all levels to achieve results.
Recognise colleagues as internal customers
Share knowledge and experience with others to support colleague development

Equality
Adopt a positive and enthusiastic attitude being open minded and able to tailor your service to each customer
Be adaptable and flexible to your customer needs whilst continuing to work within the agreed customer service environment
Demonstrate brand advocacy, values and belief when dealing with customer requests to build trust, credibility and satisfaction

Presentation
Ensure your personal presentation, in all forms of communication, reflects positively on your organisation’s brand

Duration

Typically this apprenticeship will take 15 months

Qualifications

Apprentices without level 2 English and Maths will need to achieve this level prior to taking the end-point assessment.

Level

Level 3

Telephone

   To book or for further information, please telephone 0191 515 3355 or e-mail us at sales@mtc-training.co.uk